Forget about torn and tattered paper consent forms that you collect in a binder and leave to collect dust on your bookshelf. When was the last time you actually looked at a consent form before publishing an image on your website or distributing it in social media? You probably don’t remember. That’s because paper consent processes are outdated and insecure. There is a much easier way to manage your consents and ensure compliance with GDPR.
But we have a paper consent form..
We know that some sports clubs and businesses collect consents using the old and reliable pen and paper. But collecting consents is only part of the issue. sing them, and ensuring compliance with GDPR is another, far more complex part.
But is the consent valid?
What information did you give the individual on the paper consent form? We have noticed that quite a few consent forms don’t mention that the individual has the right to withdraw consent at any time. This means that the collected consents are not valid according to GDPR.
How often do you actually take down that binder from the bookshelf and check one individual’s specific consent?
If you don't check or only do it occasionally - then how do you know that you have a valid consent from all individuals on a photo that you are about to publish? Chances are high that you’re taking a pretty big risk every time you publish something.
There is a better way to manage your consents while ensuring GDPR compliance
Most of our customers, ranging from small non-profits and sports clubs to small and large businesses, use Konsento like this:
The first thing they do is create an account. The first collected consent is free and then the price starts at €9 / month for 1000 consents.
Then they create an agreement for which they seek consent. Most start off with our GDPR templates and then add specifics for their organisation. This could be anything from a newsletter subscription to consents related to product communication.
An agreement is a set of text, with granular consent checkboxes. Here’s an example: Is it ok to publish images of you on:
- Social Media
- Our Website
This way you can combine both your membership agreement and collect consent for the use of personal information in one document. This makes consenting easy for both you and the user.
Each agreement has its own public page where you can collect consents. You can customize anything on this consent form, background image, add your logo, change the text, even change text on the accept and reject buttons.
(The example above only shows a part of the agreement text)
Have an agreement? It’s time to collect!
Some customers add a link to their consent form on their website, some embed our Konsento consent button in their membership application form, others build their own custom solution using our powerful API.
But the quickest way is to upload a file with the name and email of the individuals you would like a consent from and let Konsento send out a consent invitation email from your own domain name.
See who, what, how at first glance - Consent Reporting
As an admin, you can easily see who gave their consent using our Konsento reporting tool. So the next time you want to update your website or social media with new images, you simply enter the names of the individuals in the photo in the reporting tool and see if it is OK to publish the image or not.
Yes, it’s that easy.
No more dusty bookshelves and no more risks.
Get your first consent for free today!